4th May 2020

5 Tips for Video Conference Perfection

In these uncertain times, the humble video conference is taking centre-stage in keeping UK businesses connected and operational.

Video conferencing plays a vital part in unified communications, ensuring teams can communicate from anywhere, at anytime.

Here are 5 tips from our expert for the perfect video conference;

1. Preparation

Whether you're the meeting host, or just an attendee, prepare for your VC as you would any other meeting - you'll get more out of the meeting as you'll know what you're trying to achieve, and you'll be able to participate more confidently.

2. Control

If you're the host, take control of your VC by sharing an agenda beforehand, this will help you stay on track and reduce the 'tangent-taking'. Use features such as 'mute' to ensure you retain control - turn individual microphones on and off as you required input from others.

3. Respect

Just like you would in a face-to-face meeting, respect your fellow VCers - don't speak over other people - wait your turn. If someone is being a little quiet - ask them for their opinion - they may just not feel as comfortable in this environment as others. Meetings are more productive when everyone is able to contribute.

4. Sharing

Use the features of your VC software to enhance your meeting. Share screens to demonstrate your point - rather than trying to explain it in words, and share documents so you know everyone is on the same page.

5. Security

Ensure your VC software is secure so all conversations and shared data is protected. And avoid asking invitees to download lots of software to participate to reduce the risk of hacking and viruses.

Get in touch with our video conferencing and unified communications experts and see how we can improve your business communications right now.


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